FAQ

 

 

How much are HOA dues?

HOA dues are being raised to $340 this year.  However if you pay by February 29, 2024, you will get a $20 discount so you will only send in $320.  The discount will be applied when the payment is received by the treasurer.  This only applies to home owners who are current with their accounts and owe only the current year’s dues or pays the full balance of their account by February 29th.  If you wish to pay between March 1st and May 15th then you will owe $340.  After May 15th, there will be a $50 late fee added to all accounts that are past due.  If you have any questions please email the treasurer at irongatehoa.treasurer@outlook.com. 

How do I pay my dues and when?

All checks are payable to Irongate HOA and can be mailed to PO Box 333 Philipsburg, OH 45354 or put in the HOA box at 109 Irongate.  Cash payments can be taken to Linda Hardman, our treasurer, at 109 Irongate Dr.  She will give you a receipt of payment.  Electronic payments (credit/debit card, bank transfer, or electronic payments can be made through the new website at igehoa.com.  The HOA is charged a processing fee for each electronic transaction.  These fees will be passed on to the owner if an electronic payment is chosen.  

What are the rules for putting up a fence?
  • To install a fence on your property, you must get a permit from the City and approval from the HOA Board.
  • Fences may be no greater than four feet in height.
  • Fences may not be “privacy fences” style with vertical boards butting up against one another.
  • Fences may be wood or metal.

To receive approval from the HOA Board, please complete one of the following:

  1. Online Fence Request Form
  2. Download, fill out, and email the Fence Request Form to the HOA president.
What are the HOA requirements for sheds?

To install a shed on your property, you must get a permit from the City.  Click here for City requirements  The HOA requires:

  • Sheds to be painted or sided the same color as the house.
  • Shed’s shingles must be the same color as the roof shingles of the house.
How do I reserve the clubhouse?

To learn more about how to reserve the clubhouse and clubhouse rules, click here to access the “Clubhouse” page.

What are the rules about trash bins?

Per City of Union ordinance: each property’s trash and recycling bins must not be visible from the street during any day but trash day. Preferably, the bins should be stored behind one’s house or in the garage. Some choose to plant shrubs on the side of the house to block the view of the cans, while others purchase fencing designed for this very purpose. Additionally, according to City ordinance, trash cans may be placed at the curb no sooner than 12 hours prior to trash pickup and must be removed no more than 12 hours after trash pickup. Failure to comply with these ordinances could result in a fine. The board plans on enforcing this ordinance, so please make sure your property is in compliance.

When board members meet, what must be documented?

All decisions the board members vote on are recorded in the minutes.

I have a question about the finances. How do I get my question answered?

We would first encourage you to look at the documents we have available on this site. If you still have questions, you may use the contact form and submit your question to the HOA treasurer. Likewise, you can reach out via email and/or phone to contact any Board member.

Facebook vs. website: Where should I get my information?

The Board uses this website as a tool to communicate with the community.  The Board also communicates via emails, letters, newsletters, etc.  Facebook is NOT where you should go to contact the Board.

The Facebook page was created by, and is owned by one of our community members.  The intent of the page is to provide a way for our residents to socialize online and grow closer as a community.  If you’re looking for a recommendation, wish to give something away, want to share some news, announce the sale of your child’s Girl Scout coookies, etc., that’s great and exactly what the page is for.  From time-to-time, Board members might post something on the site, such as an upcoming meeting date, but it is not the official communication vehicle for the HOA and/or the Board members.  If you have questions for the Board, please reach out via this site, email and/or phone call.  Please respect the purpose of the Facebook page by using it to support one another, encourage neighbors, and reach out with positive messages for the community.

How do you get the street lights fixed?

Locate the 5 digit number on the light pole that needs to be fixed. Call the City of Union at (937) 836-8624. They will ask for the number of the pole when you tell them the light needs to be repaired.